Call for Workshops

(for other calls, see links on left side of this page)

The SASO 2015 Steering Committee invites proposals for the Workshop Program to be held along with the technical conference. SASO 2015 workshops will provide a meeting for presenting novel ideas in a less formal and possibly more focused way than the conference itself. Its aim is to stimulate and facilitate active exchange, interaction, and comparison of approaches, methods, and ideas related to specific topics, both theoretical and applied, in the general area of Self-Adaptive and Self-Organizing Systems. To motivate the discussion and participation of all the workshop attendants, we encourage organizers to get away of the typical "mini-conference" format of a workshop, and include more discussion sessions, panels, etc. Members from all areas of the SASO community are invited to submit workshop proposals for review. Workshops on global challenges, applications or on new and emerging topics are particularly encouraged. Workshops can vary in length, but most will be one full day in duration. Optionally, if desired by the organizers, workshop proceedings can be published through IEEE. Attendance of workshops will be included in the registration fee for the main SASO conference.

Important Dates

  • Proposal Submission Deadline: April 24, 2015
  • Acceptance Notification: April 29, 2015
  • CFP Submission Deadline: May 4, 2015
  • Paper Submission Deadline: July 17, 2015 (extended from July 11, 2015) except for FoCAS (deadline July 11, 2015)
  • Paper Acceptance Notification: July 31, 2015
  • Early Registration Deadline: TBD
  • Camera-Ready Papers due: August 10, 2015
  • Workshop notes submission to WS chairs: August 17, 2015
  • Workshops dates: September 21 & 25, 2015

SASO 2015 Workshops - Requirements for Submission

Proposals for workshops should be separated in two parts. The first part should be organized as preliminary call for papers or call for participation, depending on the intended format of the workshop with a maximum of two pages and contain the following information:

  • Title of the workshop.
  • A brief technical description of the workshop, specifying the workshop goals, the technical issues that it will address, and the relevance of the workshop to the main conference.
  • Description of paper review process (if any) and acceptance standards in order to keep the workshop high in quality. Note that papers must be in the same format as the conference proceedings and may not be more than 6 pages in length.
  • The names, affiliations, postal addresses, phone numbers, and email addresses of the proposed workshop organizing committee. This committee should consist of three or four people knowledgeable about the technical issues to be addressed. The organizing committee should include individuals from multiple institutions.
  • The primary email address for contacting the organizing committee.
  • Expected duration of the workshop (half or full day).
  • A brief description of the workshop format.
  • List of potential program committee members (if applicable), including their title and affiliations.
  • List of potential invited speakers, panelists, or disputants (if applicable).

The second part with a maximum of three pages should contain additional information not suitable for a Call for Papers, including:

  • A discussion of why and to whom the workshop is of interest.
  • A list of related workshops held within the last three years, if any, and their relation to the proposed workshop.
  • Information about previous offerings of the proposed workshop: when and where it has been offered in the past, organizers names and affiliations, number of submissions, acceptances and registered attendees.
  • A description of the qualifications of the individual committee members with respect to organizing a SASO workshop, including a list of workshops previously arranged by any members of the proposed organizing committee, if any.
  • A list of places (distribution lists, web sites, journals, etc.) where the workshop is planned to be advertised.

All proposals should be submitted in plain ASCII text or PDF format by electronic mail to the SASO 2015 Workshops Chair.

The selection of the workshops to be included in the final SASO 2015 Workshop program will be based upon multiple factors, including:

  • the scientific/technical interest of the topics,
  • the quality of the proposal,
  • complementarity with the conference topics,
  • balance and distinctness of workshop topics,
  • and the capacity of the conference workshop program.

Note that authors of proposals addressing similar and/or overlapping content areas and/or audiences may be requested to merge their proposals.

Responsibilities of SASO 2015 and Workshop Organizers

For all accepted proposals, SASO 2015 will be responsible for:

  • Providing publicity for the workshop series as a whole.
  • Providing logistical support and a meeting place for the workshop.
  • Together with the organizers, determining the workshop date and time.
  • Liaising and coordinating between the workshop chairs and the finance chair, publicity chair, registration chair, and web chair for SASO.
  • Arranging for publication of proceedings.

Workshop organizers will be responsible for the following:

  • Setting up a web site for the workshop.
  • Advertising the workshop (and the main SASO conference), and issuing a call for papers and a call for participation.
  • Collecting and evaluating submissions, notifying authors of acceptance or rejection on a timely basis, and ensuring a transparent and fair selection process. All workshop organizers commit themselves to adopt the deadlines set by the committee.
  • Making the pdf of the whole workshop notes available to the workshop chair, as well as a list of audio-visual requirements and any special room requirements.
  • Writing a 1-page organizers introduction for your proceedings.
  • Ensuring that the workshop organizers and the participants register for the workshop and/or the main conference (at least one author must register for the paper to appear in the proceedings).

SASO reserves the right to cancel any workshop if the above responsibilities are not fulfilled, or if too few attendees register for the workshop to support its running costs.

Submissions and Inquiries

Please send proposals (as a PDF document) and inquiries to the SASO 2015 workshop chair: Gauthier Picard (MINES Saint-Etienne, France) gauthier.picard at